Coordinate the complete booking window
The published Eatonville facility-use agreement includes setup and breakdown in the event hours. Confirm the current terms for the selected space, then discuss when toilets must be usable and when suppliers may enter. Avoid using the guest invitation time as the sole basis for the rental period.
Assign responsibilities across the handoff
Identify who approves placement, who deals with an issue during the programme and who provides collection access. Review existing bathrooms, washing and accessible requirements with that team. If a private work project is involved, use the contractor’s actual hours and entrance rather than borrowing the assumptions of an event rental.
Local planning references: Eatonville facility-use agreement
How should a late programme change be handled?
Compare the new timetable with both the venue arrangement and the agreed rental. Contact the relevant parties if use or access extends beyond those arrangements. Ask for confirmation of a revised equipment period; an organiser extending the programme does not itself extend a supplier’s accepted booking.
Build the supplier access brief · Compare the accepted rental arrangement